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Renting: How It Works

If you’ve never rented here is a simple guide to how it all works.

  1. Finding a property to rent in Brighton & Hove
  2. Furnished or unfurnished?
  3. Viewing a property
  4. The information we need before beginning a tenancy
  5. What happens on moving in day
  6. What is the inventory?
  7. What are the landlord and tenant each responsible for?
  8. Repairs and maintenance to the property
  9. The deposit

1. Finding a property to rent in Brighton & Hove

If you’re looking to rent a flat or house in Hove or Brighton, the quickest way is often to first choose the areas that do and don’t interest you. Think about what you’d want close at hand, like a station, the beach, bars or buses. If you’re not familiar with the city’s different areas, look at our Brighton & Hove Area Guide. The best way is often to spend some time getting to know the different areas, and of course we’ll be happy to advise you too.

Once you’ve chosen your areas of interest, look through www.cambridge-residential.co.uk, searching for the sort of flat or house to rent in Brighton & Hove that would suit you. If there’s nothing available, you can register your details with us so we can let you know when something suitable comes up.

Once you see a property you like the look of, take a good look at the property’s details and the map. If you’re not familiar with the area, please ask us or better still take a trip there to get to know it first.

You also need to think about who’ll be living there with you, and what you’ll all need. Look at the property’s floorplan, if we’ve been able to do one, and work out who would sleep in which bedroom, for example. Or if you’re sharing, having things like enough bathrooms to cope with the morning shower-rush might be important.

If you need a car you will need to consider any waiting times for residents’ parking zones. We will happily advise on the waiting times for various zones.

Learn more about Brighton & Hove parking zones…

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2. Furnished or unfurnished?

One of the things to consider is whether you want a property that’s furnished or unfurnished. Unfurnished is obviously preferable if you would be bringing all your own stuff. For a furnished property, the level of furnishing varies between one property and another, but most often it means there are basics like a table and chairs (if there is space), beds, wardrobes and perhaps a sofa. It very rarely means that you get everything right down to teaspoons, but it can happen.

Either way, all the soft furnishings will have been approved as fire-safe, and the gas appliances will have been checked and approved before a tenancy can begin. Learn more about a landlord’s responsibilities for your safety…

Once you’ve found a property of interest, contact us to arrange a viewing. (Don’t take too long to get round to this because the most popular properties can go quite quickly.)  At this stage we’ll ask you some basic questions about what you’re looking for and perhaps suggest some alternatives that might be suitable too.

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3. Viewing a property

On the viewing, it’s worth turning up a few minutes beforehand to get the vibe for what’s going on in the street. Once inside the property, think about who’s going to go where, whether there is enough storage (or space for cupboards). Check out exactly what’s included and what isn’t – which appliances, furniture and so on.

Once you’ve chosen the property you’d like to rent, we will agree this with the landlord and ask you for a £200 deposit which ensures we no longer market the property to any other applicants, and agree a moving-in date which is usually around two to four weeks later.

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4. The information we need before beginning a tenancy

We will then ask you for various items of information and references, which can take up to two weeks to complete.

  • From all applicants we ask for:
    • two forms of identification
    • reference from a previous landlord, or
    • if you have not rented previously recently, we will usually ask you for a guarantor
    • a reference (status enquiry) from your bank or an ‘Equifax’ credit search
  • If you are working, we will ask for:
    • a reference from your employer
  • If you are in new employment, we may also ask for:
    • a guarantor or previous employment references
  • If you are self-employed we will:
    • ask to see your most recent business accounts or request an accountants reference
    • we may request a guarantor where there is no accounts history
  • If you are a student we will need:
    • a letter from your college or uni to confirm you are a student there
    • a guarantor who guarantees the rent will be paid

Again this is only a general guide. Occasionally we vary these stipulations – either at our discretion, or at the request of the landlord or applicant – to ensure that a proper, but fair, check is made to verify the suitability of applicants for our landlords’ properties.

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5. What happens on moving in day

Presuming all the checks have been made satisfactorily, we’ll ask you to come to the office on the day of moving in, when we’ll ask you:

  • to pay the balance of any deposit – usually equal to just over 1 month’s rent, minus the £200 you paid when you chose to take the property
  • to pay the first month’s rent in advance
  • to pay our administration fees of £150 plus vat per adult (this covers the cost of preparing the tenancy agreements and taking up references. It also covers your check-out costs, which some agents charge extra for)
  • to read and sign the tenancy agreement.

Once this is complete, we will normally take you to the property, or meet the inventory clerk or landlord there, who will run through how various things work in the property. You will need to look over the inventory and sign it to say that you agree with its findings.

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6. What is the inventory?

When you first move into a property, we arrange for an inventory, which is an independent record of the condition of the property in every detail, the goods that are in the property and their condition.

This minimises any disagreements between the landlord and the tenants over the condition that the property has been left in, and helps prevent any disputes that could arise.

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7. What are the landlord and tenant each responsible for?

Again this varies slightly on some properties, but generally speaking…

The landlord is usually responsible for:

  • insuring the property against flood, fire and so on
  • repairs and maintenance to the hot water and heating system, electricity and pipes (this does not mean they will change lightbulbs for you!)
  • repair of any appliances that were included with the property
  • if it’s a flat, any service charges (for maintenance to the structure of the building (roof, exterior walls, windows etc),  cleaning and electricity in the communal areas.

The tenant is usually responsible for:

  • all bills for electricity and gas (if present), water, and council tax.
  • bills for telephone, broadband or cable TV if you want these
  • insuring your own possessions in the property
  • repair of any appliances that the tenant has had installed
  • keeping the property clean and in good condition
  • informing the landlord or us about any defects.

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8. Repairs and maintenance to the property

The landlord is usually responsible for:

  • the hot water, heating system, pipes, electricity (but they won’t change lightbulbs for you!)
  • the structure of the building, ie walls, roof
  • any appliances that were included with the property

If the problem is with one of these items, then either call Cambridge Residential or your landlord – depending on which of our services your landlord has opted for, which you will have been told at the beginning of the tenancy.

If the problems is with something else, it will normally be up to you to sort it out, although if it is causing damage or sufferance to the property you should again call Cambridge Residential

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9. The deposit

Since 2007, all deposits must be protected by one of the Tenancy Deposit Schemes licensed by the government, which

  • provides an independent means of resolving any dispute that may arise between tenant and landlord
  • means that landlords cannot unfairly hold on to tenants’ deposits
  • gives all parties confidence that deposits are protected by a licensed organisation, which safeguards Tenancy Deposits against rogue landlords, tenants, and agents.

At the start of the tenancy, the landlord and the tenant are given details of how to get money returned. Should there be any breakages or damage to the property, both parties have an independent means of agreeing how the cost should be apportioned.

Learn more about how deposit disputes are settled…

More questions answered…

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